4. DO WE USE COOKIES AND OTHER
TRACKING
TECHNOLOGIES?
In
Short: We may use cookies and other
tracking technologies to collect and store your
information.
We may use cookies and similar tracking
technologies (like web beacons and pixels) to access or store information.
Specific information about how we use such technologies and how you can
refuse certain cookies is set out in our Cookie Notice
.
5. IS YOUR INFORMATION
TRANSFERRED
INTERNATIONALLY?
In Short:
We may transfer, store, and process your
information in countries other than your own.
Our servers are located in
United Kingdom
. If you are accessing our
Website
from outside
United Kingdom
, please be aware that your information may be
transferred to, stored, and processed by us in our facilities and by those
third parties with whom we may share your personal information (see "WILL
YOUR INFORMATION BE SHARED WITH ANYONE?"
above), in
and other countries.
If you are a resident in the European Economic
Area, then these countries may not necessarily have data protection laws or
other similar laws as comprehensive as those in your country. We will
however take all necessary measures to protect your personal information in
accordance with this privacy notice and applicable law.
European Commission's Standard Contractual
Clauses:
We have implemented measures to protect your
personal information, including by using the European Commission's Standard
Contractual Clauses for transfers of personal information between our group
companies and between us and our third-party providers. These clauses
require all recipients to protect all personal information that they process
originating from the EEA in accordance with European data protection laws
and regulations.
Our Standard Contractual Clauses can be
provided upon request.
We have implemented similar appropriate
safeguards with our third-party service providers and partners and further
details can be provided upon request.
6. HOW LONG DO WE KEEP YOUR
INFORMATION?
In
Short: We keep your information for as
long as necessary to fulfill the purposes outlined in this privacy
notice unless otherwise required by law.
We will only keep your personal information
for as long as it is necessary for the purposes set out in this privacy
notice, unless a longer retention period is required or permitted by law
(such as tax, accounting or other legal requirements). No purpose in this
notice will require us keeping your personal information for longer than
the period of time in which users have an
account with us
.
When we have no ongoing legitimate business
need to process your personal information, we will either delete or
anonymize such information, or, if this is not possible (for example,
because your personal information has been stored in backup archives), then
we will securely store your personal information and isolate it from any
further processing until deletion is possible.
7. HOW DO WE KEEP YOUR
INFORMATION
SAFE?
In
Short: We aim to protect your personal
information through a system of organizational and technical security
measures.
We have implemented appropriate technical and
organizational security measures designed to protect the security of any
personal information we process. However, despite our safeguards and efforts
to secure your information, no electronic transmission over the Internet or
information storage technology can be guaranteed to be 100% secure, so we
cannot promise or guarantee that hackers, cybercriminals, or other
unauthorized third parties will not be able to defeat our security, and
improperly collect, access, steal, or modify your information. Although we
will do our best to protect your personal information, transmission of
personal information to and from our
Website
is at your own risk. You should only access the
Website
within a secure environment.
8. DO WE COLLECT INFORMATION
FROM
MINORS?
In Short:
We do not knowingly collect data from or market to children under 18
years of age.
We do not knowingly solicit data from or
market to children under 18 years of age. By using the
Website
,
you represent that you are at least 18 or that you are the parent or
guardian of such a minor and consent to such minor dependent’s use of the
Website
.
If we learn that personal information from users less than 18 years of age
has been collected, we will deactivate the account and take reasonable
measures to promptly delete such data from our records. If you become aware
of any data we may have collected from children under age 18, please contact
us at
[email protected]
.
9. WHAT ARE YOUR PRIVACY
RIGHTS?
In Short:
In some regions, such as the
European Economic Area, you have rights that allow you greater access to
and control over your personal information.
You may review, change, or
terminate your account at any time.
In some regions (like the European Economic
Area), you have certain rights under applicable data protection laws. These
may include the right (i) to request access and obtain a copy of your
personal information, (ii) to request rectification or erasure; (iii) to
restrict the processing of your personal information; and (iv) if
applicable, to data portability. In certain circumstances, you may also have
the right to object to the processing of your personal information. To make
such a request, please use the contact
details provided below. We will consider and
act upon any request in accordance with applicable data protection
laws.
If we are relying on your consent to process
your personal information, you have the right to withdraw your consent at
any time. Please note however that this will not affect the lawfulness of
the processing before its withdrawal, nor will it affect the processing of
your personal information conducted in reliance on lawful processing grounds
other than consent.
If you have questions or comments about your
privacy rights, you may email us at
[email protected]
.
Account
Information
If you would at any time like
to review or change the information in your account or
terminate your account, you can:
-
Contact us using the contact
information provided.
Upon your request to terminate your
account, we will deactivate or delete your account and information from
our active databases. However, we may retain some information in our
files to prevent fraud, troubleshoot problems, assist with any
investigations, enforce our Terms of Use and/or comply with applicable
legal requirements.
Cookies and similar
technologies: Most Web browsers are set to accept
cookies by default. If you prefer, you can usually choose to set your
browser to remove cookies and to reject cookies. If you choose to remove
cookies or reject cookies, this could affect certain features or services of
our
Website
.
To opt-out of interest-based advertising by advertisers on our
Website
visit http://www.aboutads.info/choices/.
Opting out of email
marketing: You can unsubscribe from our marketing email
list at any time by clicking on the unsubscribe link in the emails that we
send or by contacting us using the details provided below. You will then be
removed from the marketing email list — however, we may still communicate
with you, for example to send you service-related emails that are necessary
for the administration and use of your account, to respond to service
requests, or for other non-marketing purposes. To otherwise opt-out, you
may:
-
Contact us using the
contact information provided.
10. CONTROLS FOR DO-NOT-TRACK
FEATURES
Most web browsers and some mobile operating
systems and mobile applications include a Do-Not-Track ("DNT") feature or
setting you can activate to signal your privacy preference not to have data
about your online browsing activities monitored and collected. At this stage
no uniform technology standard for recognizing and implementing DNT signals
has been finalized. As such, we do not currently respond to DNT browser
signals or any other mechanism that automatically communicates your choice
not to be tracked online. If a standard for online tracking is adopted that
we must follow in the future, we will inform you about that practice in a
revised version of this privacy notice.
11. DO CALIFORNIA RESIDENTS
HAVE SPECIFIC PRIVACY
RIGHTS?
In
Short: Yes, if you are a resident of
California, you are granted specific rights regarding access to your
personal information.
California Civil Code Section 1798.83, also
known as the "Shine The Light" law, permits our users who are California
residents to request and obtain from us, once a year and free of charge,
information about categories of personal information (if any) we disclosed
to third parties for direct marketing purposes and the names and addresses
of all third parties with which we shared personal information in the
immediately preceding calendar year. If you are a California resident and
would like to make such a request, please submit your request in writing to
us using the contact information provided below.
If you are under 18 years of age, reside in
California, and have a registered account with
the Website
,
you have the right to request removal of unwanted data that you publicly
post on the
Website
.
To request removal of such data, please contact us using the contact
information provided below, and include the email address associated with
your account and a statement that you reside in California. We will make
sure the data is not publicly displayed on the
Website
,
but please be aware that the data may not be completely or comprehensively
removed from all our systems (e.g. backups, etc.).
CCPA Privacy
Notice
The California Code of
Regulations defines a "resident"
as:
(1) every individual who is in the State of
California for other than a temporary or transitory purpose
and
(2) every individual who is domiciled in the
State of California who is outside the State of California for a temporary
or transitory purpose
All other individuals are defined as
"non-residents."
If this definition of "resident" applies to
you, we must adhere to certain rights and obligations regarding your
personal information.
What categories of personal
information do we collect?
We have collected the following categories of
personal information in the past twelve (12) months:
Category
|
Examples
|
Collected
|
|
A.
Identifiers
|
Contact details, such as real
name, alias, postal address, telephone or mobile contact
number, unique personal identifier, online identifier,
Internet Protocol address, email address and account
name
|
NO
|
|
B. Personal information
categories listed in the California Customer Records
statute
|
Name, contact information,
education, employment, employment history and financial
information
|
YES
|
|
C. Protected classification
characteristics under California or federal
law
|
Gender and date of
birth
|
NO
|
|
D. Commercial
information
|
Transaction information,
purchase history, financial details and payment
information
|
NO
|
|
E. Biometric
information
|
Fingerprints and
voiceprints
|
NO
|
|
F. Internet or other similar
network activity
|
Browsing history, search
history, online behavior, interest data, and interactions
with our and other websites, applications, systems and
advertisements
|
NO
|
|
G. Geolocation
data
|
Device
location
|
NO
|
|
H. Audio, electronic, visual,
thermal, olfactory, or similar
information
|
Images and audio, video or
call recordings created in connection with our business
activities
|
NO
|
|
I. Professional or
employment-related information
|
Business contact details in
order to provide you our services at a business level, job
title as well as work history and professional
qualifications if you apply for a job with
us
|
NO
|
|
J. Education
Information
|
Student records and directory
information
|
NO
|
|
K. Inferences drawn from other
personal information
|
Inferences drawn from any of
the collected personal information listed above to create a
profile or summary about, for example, an individual’s
preferences and characteristics
|
NO
|
We may also collect other personal information
outside of these categories instances where you interact with us in-person,
online, or by phone or mail in the context of:
- Receiving help through our customer
support channels;
- Participation in customer surveys or
contests; and
- Facilitation in the delivery of our
Services and to respond to your inquiries.
How do we use and share your personal
information?
More information about our data
collection and sharing practices can be found in this privacy
notice
.
You may contact us
by email at
[email protected],
or by referring to the contact details at the
bottom of this document.
If you are using an authorized agent
to exercise your right to opt-out we may deny a request if the
authorized agent does not submit proof that they have been validly
authorized to act on your behalf.
Will your information be
shared with anyone else?
We may disclose your personal
information with our service providers pursuant to a written
contract between us and each service provider. Each service provider
is a for-profit entity that processes the information on our
behalf.
We may use your personal information
for our own business purposes, such as for undertaking internal
research for technological development and demonstration. This is
not considered to be "selling" of your personal data.
Simple Hot Desk
has not disclosed or
sold any personal information to third parties for a business or
commercial purpose in the preceding 12 months.
Simple Hot Desk
will not sell personal information in
the future belonging to website visitors, users and other
consumers.
Your rights with respect to
your personal data
Right to request deletion of the
data - Request to delete
You can ask for the deletion of your
personal information. If you ask us to delete your personal
information, we will respect your request and delete your personal
information, subject to certain exceptions provided by law, such as
(but not limited to) the exercise by another consumer of his or her
right to free speech, our compliance requirements resulting from a
legal obligation or any processing that may be required to protect
against illegal activities.
Right to be informed - Request to
know
Depending on the circumstances, you
have a right to know:
- whether we collect and use your
personal information;
- the categories of personal
information that we collect;
- the purposes for which the
collected personal information is used;
- whether we sell your personal
information to third parties;
- the categories of personal
information that we sold or disclosed for a business
purpose;
- the categories of third parties to
whom the personal information was sold or disclosed for a
business purpose; and
- the business or commercial purpose
for collecting or selling personal information.
In accordance with applicable law, we
are not obligated to provide or delete consumer information that is
de-identified in response to a consumer request or to re-identify
individual data to verify a consumer request.
Right to Non-Discrimination for the
Exercise of a Consumer’s Privacy Rights
We will not discriminate against you
if you exercise your privacy rights.
Verification
process
Upon receiving your request, we will
need to verify your identity to determine you are the same person
about whom we have the information in our system. These verification
efforts require us to ask you to provide information so that we can
match it with information you have previously provided us. For
instance, depending on the type of request you submit, we may ask
you to provide certain information so that we can match the
information you provide with the information we already have on
file, or we may contact you through a communication method (e.g.
phone or email) that you have previously provided to us. We may also
use other verification methods as the circumstances
dictate.
We will only use personal information
provided in your request to verify your identity or authority to
make the request. To the extent possible, we will avoid requesting
additional information from you for the purposes of verification.
If, however, we cannot verify your identity from the information
already maintained by us, we may request that you provide additional
information for the purposes of verifying your identity, and for
security or fraud-prevention purposes. We will delete such
additionally provided information as soon as we finish verifying
you.
Other privacy
rights
- you may object to the processing
of your personal data
- you may request correction of your
personal data if it is incorrect or no longer relevant, or ask
to restrict the processing of the data
- you can designate an authorized
agent to make a request under the CCPA on your behalf. We may
deny a request from an authorized agent that does not submit
proof that they have been validly authorized to act on your
behalf in accordance with the CCPA.
- you may request to opt-out from
future selling of your personal information to third parties.
Upon receiving a request to opt-out, we will act upon the
request as soon as feasibly possible, but no later than 15 days
from the date of the request submission.
To exercise these rights, you can
contact us
by email at [email protected],
or by referring to the contact details at the
bottom of this document. If you have a complaint about how we handle your
data, we would like to hear from you.
12. DO WE MAKE UPDATES
TO THIS
NOTICE?
In Short:
Yes, we will update this notice as necessary to stay compliant
with relevant laws.
We may update this privacy notice from
time to time. The updated version will be indicated by an updated
"Revised" date and the updated version will be effective as soon as
it is accessible. If we make material changes to this privacy
notice, we may notify you either by prominently posting a notice of
such changes or by directly sending you a notification. We encourage
you to review this privacy notice frequently to be informed of how
we are protecting your information.
13. HOW CAN YOU
CONTACT US ABOUT THIS
NOTICE?
If you have questions or comments
about this notice, you may
email us at [email protected]
or by post
to:
Simple Hot Desk
19D John Spencer Square
London
,
London
N1 2LZ
United Kingdom
14. HOW CAN YOU
REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM
YOU?
Based on the applicable laws of your
country, you may have the right to request access to the personal
information we collect from you, change that information, or delete
it in some circumstances. To request to review, update, or delete
your personal information, please
visit: [email protected]
. We will respond to
your request within 30 days.